You need to look beyond all the fantastic images of a Venue and read the fine print to establish the facts from fiction.
Reliable Wi-Fi With Guaranteed Speeds
Always check the upload/download speed of the venue’s broadband. Confirm that they can supply dedicated bandwidth to your meeting rooms as opposed to sharing the hotel’s broadband with guests in their rooms. You will also need to establish the minimum amount of bandwidth required for your conference i.e. 50mbps per room for hybrid meetings consisting of video calls with other groups and sharing of presentations on a shared screen.
Parking and Transport Access
It is also important to us that delegates are able to travel to the conference venue easily. Therefore we list below the number of conference car parking spaces that we have and whether we have space for overflow should all of the spaces be taken. We are also close to the M5 corridor and have good road links to Bristol, Birmingham and London. In addition to this, we are able to book local taxis to collect delegates from local train stations.
Natural Light and Fresh Air
Meeting rooms with natural light and fresh air can help to keep delegates awake during a long day. Ask if meeting rooms have windows that can be opened or have mechanical ventilation and whether the venue can fit blackout blinds to the glazing so that you can have natural light in the room during the day and a clear screen in the evening.
On-Site Accommodation for Delegates
Removing the commute removes a lot of friction. When delegates are staying over for your conference it is easier to hold an evening session and for people to arrive on time for the start of the day. It makes for a more cohesive conference all round. More on Cotswolds Hotel Conference Rooms can be found at https://tewkesburypark.co.uk/hotel-conference-rooms/cotswolds/.
Breakout Spaces for Informal Sessions
Most of the really useful work will be done outside of the main conference room. Meetings in lounge areas or break out spaces are just as important as those held in the conference room itself. A function room with a separate lounge or outdoor space is perfect for smaller groups to meet between sessions and work off each other’s ideas. Fresh air and a change of scene can work wonders for your thinking and allow your team to come up with innovative solutions to any problems they’re facing.
Check these points out early enough and you will find that your conference will run smoothly from start to finish.
